Once everything is in order your bags are packed, documents are ready, and chauffeur is on the way it’s time to sit back, relax, and let Orgate Runners take care of the rest.
Our professional chauffeurs are trained for punctuality, discretion, and comfort. Each vehicle is spotless, air-conditioned, and stocked with refreshments and Wi-Fi to make your journey pleasant and productive.
STravelling can be stressful from packing luggage to reaching the airport on time. But there’s one part of your journey that should always be smooth and worry-free: your airport transfer. Whether you’re travelling for business or leisure, a well-planned transfer ensures you arrive at the airport relaxed, refreshed, and ready to fly.
That’s why Orgate Runners, London’s trusted chauffeur service, has created The Ultimate Airport Transfer Checklist your complete guide to a seamless and comfortable airport journey.
Confirm Your Flight Details
The first step in planning any airport transfer is verifying your flight information. Double-check your departure time, flight number, and the correct terminal. London airports such as Heathrow, Gatwick, Luton, and Stansted each have multiple terminals, and choosing the wrong one can cost you valuable time.
Book Your Airport Transfer in Advance
Don’t leave your airport ride to chance. Booking your airport transfer in advance guarantees you peace of mind and a punctual pickup. At Orgate Runners, we recommend scheduling your chauffeur at least 48–72 hours before your flight.
Our airport transfer services in London include real-time flight tracking, professional chauffeurs, and a range of luxury vehicles to suit your travel needs — from executive saloons to 8 and 9-seater minibuses for groups.
✅ Checklist:
Book your chauffeur service at least 2 days in advance
Share flight details with your chauffeur company
Confirm pick-up time and location
Choose the Right Vehicle
Your comfort and convenience depend on selecting the right car. For solo travellers, an executive Mercedes-Benz E-Class or BMW 7 Series offers a balance of luxury and performance. For families or business groups, Mercedes V-Class or Vito minibuses are perfect choices, offering space for passengers and luggage alike.
At Orgate Runners, our fleet is designed to meet every traveller’s needs — whether you’re looking for luxury chauffeur service London or private airport transfers with extra luggage space.
Opt for Meet & Greet Service
If you value comfort and efficiency, book Orgate Runners’ Meet & Greet chauffeur service. Upon arrival, your professional driver will meet you inside the airport terminal, holding a name board, ready to assist with your luggage and escort you to your vehicle.
This service is especially useful for business travellers or guests visiting London for the first time, ensuring a smooth and professional start to their stay.
✅ Checklist:
Request Meet & Greet when booking
Share your flight number for live tracking
Plan Your Pick-Up Time Wisely
London traffic can be unpredictable, so scheduling your airport transfer at the right time is crucial. As a general rule:
Arrive at the airport 2–3 hours before international flights
Factor in at least 45–90 minutes travel time depending on your location
Add extra buffer time during rush hours or rainy weather
At Orgate Runners, our chauffeurs use live traffic updates to plan the best routes, ensuring on-time arrivals every time.
Prepare Your Travel Essentials
Organise all your important travel items before your chauffeur arrives. Keeping everything accessible prevents last-minute stress and delays.
🧳 Essentials Checklist:
Passport, visa, and travel documents
Flight ticket or e-boarding pass
Wallet or travel card
Mobile phone and charger
Travel insurance papers
Luggage tags and padlocks
Confirm Payment & Contact Details
Before your trip, double-check that your payment method and contact details are correct. Save your chauffeur’s contact number, as well as the company’s support line, in your phone.
At Orgate Runners, we send a confirmation message with your driver’s name, contact number, and vehicle details before every pickup — ensuring full transparency and trust.
✅ Checklist:
Confirm booking and payment details
Save driver’s phone number
Keep your booking confirmation handy
Arrange Your Return Airport Transfer
A well-planned journey doesn’t end with your departure. Avoid post-flight stress by pre-booking your return airport transfer. This ensures your chauffeur is waiting for you at the airport when you land, ready to take you home or to your hotel comfortably.
Orgate Runners offers discounted round-trip airport transfer packages, ideal for regular travellers and corporate clients.
Monitor Real-Time Flight Updates
Delays and early arrivals are common in air travel. That’s why our team at Orgate Runners continuously monitors your flight in real-time. If your flight schedule changes, your chauffeur automatically adjusts your pickup time — so you never have to wait or worry.
Still, it’s always good practice to check your flight status on your own and stay informed.
Relax and Enjoy the Ride
Once everything is in order your bags are packed, documents are ready, and chauffeur is on the way it’s time to sit back, relax, and let Orgate Runners take care of the rest.
Our professional chauffeurs are trained for punctuality, discretion, and comfort. Each vehicle is spotless, air-conditioned, and stocked with refreshments and Wi-Fi to make your journey pleasant and productive.
Why Choose Orgate Runners for Your Airport Transfers?
Luxury Fleet: A range of premium vehicles from Mercedes, BMW, and Bentley.
Punctuality: Guaranteed on-time pick-ups and drop-offs.
Flight Monitoring: Real-time updates ensure no waiting charges.
Professional Chauffeurs: Courteous, trained, and experienced drivers.
Coverage: Serving all major London airports — Heathrow, Gatwick, Stansted, Luton, and London City.
Final Thoughts
A stress-free airport transfer sets the tone for your entire trip. With a little preparation — and a reliable partner like Orgate Runners — you can turn your airport journey into a comfortable, luxury experience.
So next time you plan your trip, check off every box in this Ultimate Airport Transfer Checklist, and trust Orgate Runners to deliver smooth, punctual, and elegant chauffeur-driven transfers because your journey deserves nothing less.